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The fleet, without the phone calls.

Today a truck's day is a paper slip at the yard gate, a call to the driver, and a morning report rebuilt by hand. Diesel is allotted on trust and reconciled when the slips come in. TMS reads the gate pass once and keeps every truck, trip, litre and rupee from it, live.

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Trucks moving

Trucks idle

In maintenance

Open trips

Legs closed today

143

Cost today, INR

1,06,218

On the road

61 trucks

GJ 12 AU 0081	to Adani Port T2 INACSNilesh Dave ZWJU2392804 (20 ft)	09:41
GJ 12 LV 2709	to Ashtavinayak Yard INAVJignesh Makwana HHNU1036814 (20 ft)	09:38
GJ 12 MQ 4360	to Adani Port T4 INSNPVijay Singh empty	09:36
GJ 12 GE 3467	to Newport Depot Yard SVLSanjay Bhatt KYSU8319469 (40 ft)	09:30

Every truck, on the real roads.

Trucks drive the port roads between the three yards and the five terminals, and the map moves with them. Each company's trucks wear its own colour; a parked truck is grey, one in the workshop is red. Click a truck for its plate and trip.

Ashutosh CFSAshtavinayak EnterprisesShubham NewportPromotersSiddhivinayak LogisticsIdleIn maintenance

One pass at the gate. Everything follows.

A gate pass is entered once, typed at the yard office or imported from the yard software's CSV. It already names the truck, container, company, terminal and direction, so the trip, the fuel, the cost and the incentive are derived from it, never typed again.

Pass numberINACS-20917IssuerINACS, Ashutosh CFSLocationAshutosh CFS YardDirectionOUTTruck reg noGJ12AU0081Container numberZWJU2392804, 20 ft LoadedSave

Three ways in

Typed at the yard office, as here. Imported from the yard software's CSV, a bad row rejected with its reason. Issued by the simulator while Live is on.

At	Pass	Issuer	Direction	Truck	Container	Load
6 Nov 2026, 09:41	INACS-20917	INACS	Out	GJ 12 AU 0081	ZWJU2392804 20 ft	loaded

A pass opens a leg. The next one closes it.

OUT at a yard opens a leg; IN at the terminal closes it with the kilometres, the fuel, the port entry and the incentive, each with the norm or rate it came from. A pass with no partner stays unmatched until the other gate reports. A pass dated before the truck's latest one is kept as late and changes nothing.

Trip of GJ 12 AU 0081 OpenClosed

Owner Ashutosh CFS, driver Nilesh Dave. Started 6 Nov 2026, 09:41. Every figure shows the norm or rate it came from.

Leg	From and to	Container	Km	Expected fuel, L	Fuel cost	Incentive	PEP cost	Billed to	Inter-company
1	Ashutosh CFS Yard (YARD) at 6 Nov 2026, 09:41 Adani Port T2 (TERMINAL) at 6 Nov 2026, 10:07 passes: INACS-20917 OUT by INACS, T2-558201 IN by INSNP	ZWJU2392804, 20 ft, owner INSNP loaded	8.8 road Ashutosh to T2	5.3 norm empty 4.1 L, loaded 5.3 L; used loaded	488 5.3 L x Rs 92	100 rate 20 ft loaded YARD to TERMINAL = 100	300 one port entry	INSNP container owner	900 INACS truck, 20 ft rate 900
2	Adani Port T2 (TERMINAL) at 6 Nov 2026, 10:19 in transitNewport Depot Yard (YARD) at 6 Nov 2026, 10:52 passes: T2-558214 OUT by INSNPT2-558214 OUT by INSNP, INSNP-30442 IN by INSNP	KYSU8319469, 40 ft, owner INSNP loaded	12.9 road Adani to Yard	open7.2 norm empty 5.5 L, loaded 7.2 L; used loaded	open662 7.2 L x Rs 92	open150 rate 40 ft loaded TERMINAL to YARD = 150	0 no entry on this leg	INSNP container owner	open900 INACS truck, 20 ft rate 900

A pass whose partner has not arrived yet leaves its leg unmatched; a pass dated before the truck's latest one is stored as Late and changes no trip.

Diesel in, against what the legs burned.

Every route has a norm in litres, loaded and empty. Each closed leg takes its norm off the truck's tank balance; an allotment adds to it. The list sorts by balance, so the trucks that need diesel are at the top before anyone phones a driver.

Fuel

10 of 126 trucks below 15 L. Balance is approved allotments minus the expected fuel of closed legs; red below 15 L, amber below 40 L.

Allot fuel

Truck reg noGJ12AU0081Litres60DriverNilesh DaveAllot

Type the first letters of the plate and pick it from the list. An allotment counts in the balance at once.

Allotted 60.0 L for GJ 12 AU 0081, balance now 71.3 L.

Truck	Owner	Driver	Allotted, L	Expected used, L	Balance, L
GJ 12 AU 0081	INACS	Nilesh Dave	120.0180.0	108.7	11.371.3
GJ 12 BT 4490	INACS	Suresh Chaudhary	90.0	61.4	28.6
GJ 12 LV 2709	INAV	Jignesh Makwana	150.0	97.9	52.1
GJ 12 MQ 4360	INSNP	Vijay Singh	100.0	44.2	55.8
GJ 12 GE 3467	SVL	Sanjay Bhatt	80.0	20.5	59.5

Who owes whom, ready on the first.

A truck of one company moving another company's container is an inter-company charge at the stored rate. Fuel, port entry and incentive are at actuals per leg. The month's matrix, the statement behind every cell, lease charges, and a CSV for accounts.

Billing

612 legs ended in November 2026, Asia/Kolkata. Inter-company 3,51,000 INR across 4 owner-to-billed pairs and 18 leased trucks.

Export CSV

MonthNovember 2026Show

Inter-company

2,07,000

Lease charges

1,44,000

Fuel

2,41,980

PEP

1,28,100

Incentive

46,320

Inter-company matrix

Truck owner, billed to	Ashutosh CFS	Ashtavinayak Enterprises	Shubham Newport	Owner total
Ashutosh CFS	0	38,700	1,24,200	1,62,900
Ashtavinayak Enterprises	27,900	0	16,200	44,100
Billed total	27,900	38,700	1,40,400	2,07,000

Rows are the truck owner, columns the billed entity. An entity working its own trucks owes itself nothing, so those cells read 0. Open a figure to see its legs.

Statement by pair

Truck owner	Billed to	Legs	Inter-company	Fuel	PEP	Incentive
Ashutosh CFS	Shubham Newport	126	1,24,200	61,340	37,800	13,150
Ashutosh CFS	Ashtavinayak Enterprises	41	38,700	19,990	12,300	4,250
Ashtavinayak Enterprises	Ashutosh CFS	29	27,900	14,280	8,700	3,050
Ashtavinayak Enterprises	Shubham Newport	17	16,200	8,520	5,100	1,800
Total		612	2,07,000	1,04,130	63,900	22,250

One statement per driver, every month.

Each driver's month on one page: salary share for the days present, incentive per leg from the gate passes, advances and penalties from the ledger, net pay. Days are marked on a grid; the whole month exports as CSV.

Nilesh Dave

Ashutosh CFS, truck GJ 12 AU 0081, November 2026. Phone 98250 41187.

Salary share, 22 of 30 days

13,200

Incentive, 41 legs

4,350

Advances

-2,000

Penalties

-500

Net pay

15,050

Attendance, 22 of 30 days present

123456789101112131415161718192021222324252627282930

Ledger

At	Kind	Amount	Note
3 Nov 2026, 18:02	Advance	2,000	Diwali advance
5 Nov 2026, 08:15	Penalty	500	Late at gate, T3

Which truck goes where next, and why.

An empty truck at a terminal is pointed at the nearest waiting container, with the empty kilometres it saves. When a manager sends it elsewhere by phone, the reason is recorded, and the week's empty running is counted.

Recommendations

Last 7 days: 85% of 212 empty runs followed the recommendation, 1,418 km run empty.

Truck	Status	Location	Next move
GJ 12 AU 0081	Moving	on the road	Deliver KYSU8319469 to Newport Depot Yard
GJ 12 BT 4490	Idle	Adani Port T3	Nearest waiting container HHNU1036814 at Adani Port T3 (0.0 km empty, saves 13.7 km vs farthest option)
GJ 12 LV 2709	Idle	Ashtavinayak Yard	Nearest waiting container PBOU0824602 at Adani Port T2 (14.0 km empty, saves 2.4 km vs farthest option)
GJ 12 GE 3467	Maintenance	Fuel Pump and Workshop	in maintenance

Deviations this week

Date	Truck	Recommended	Actual	Reason
5 Nov 2026, 14:20	GJ 12 MQ 4360	Adani Port T1	Adani Port T4	Manager phoned a different pickup

The week in numbers, and what to do about it.

One report for today, this week, this month or any two dates, every figure beside the same figure from the period before: legs, kilometres, containers, cost by company and terminal, fuel allotted against the norms, idle and workshop days, drivers, repairs, orders. Above it, what needs attention: plain-words recommendations ranked from the same numbers, each with its reason and the page that fixes it. The top of that list is also on the dashboard.

Reports

week of 2 Nov 2026, Asia/Kolkata. 608 legs closed over 4,216 km, cost 5,42,860 INR; the previous week had 456 legs and 3,48,441 INR. 6 things need attention.

Export CSV

Legs closed

608

up 33% vs previous

Km run

4,216

up 48% vs previous

Containers moved

606

up 117% vs previous

Cost, INR

5,42,860

up 56% vs previous

Fuel gap, L

3,191.6

down 67% vs previous

Unmatched and late

same as before

What needs attention

Ranked by how much it costs or how long it has waited.

Owner	GJ 12 AA 5097 took 194% more diesel than the fleet does for the same norms Allotted 180.0 L against 34.6 L expected over 6 legs, mostly Ashutosh CFS Yard to Adani Port T1; the fleet runs at 1.8 L allotted per litre expected. Raise that route's norm, or have the truck inspected.
Staff	Tyre 10.00 R20 is short (6 of 12) while 4 jobs needing it are open GJ 12 ZW 5898: Tyre puncture; GJ 12 AA 5097: Tyre replacement; GJ 12 NO 5191: Tyre puncture; GJ 12 EW 3838: Tyre puncture. Order the shortfall now so the trucks are not held for a part.
Staff	47 containers have waited 3+ days at a terminal Longest: ZXBU5114301, 6 days at Adani Port T4; ZZZU8516819, 6 days at Adani Port T4; OMXU5150809, 4 days at Adani Port T5. Send empty trucks for them; Recommendations names the nearest.
Staff	8 trucks have a tank balance far from zero Largest gaps: GJ 12 EQ 3244 has burned 53.0 L more than it was allotted; GJ 12 JD 7758, 52.8 L; GJ 12 KP 5967, 51.0 L. Check their allotments against the legs.
Owner	GJ 12 YM 3304 has been parked 9 days at Ashutosh CFS Yard A standing truck still costs its lease and driver. Put it on a route with waiting containers, or lease it out.
Staff	Ajay Patel owes 8,000 in advances and penalties against a salary of 14,300 The ledger takes more than half the salary, so the month's net pay will be small. Settle the ledger before another advance.

Legs closed per day

Each column is one calendar day; the same report runs for a day, a month or any two dates, and exports as CSV.

A puncture is a record, not a phone call.

A job holds the truck off the road until it is closed; a closed job dates the repair and books its cost. Stock lists every part with its minimum, and marks what has fallen below it.

Truck	Kind	Cost	Opened	Closed
GJ 12 GE 3467	Tyre puncture OpenClosed	1,800	6 Nov 2026, 09:12	open6 Nov 2026, 11:40
GJ 12 ZG 7785	Brake liner Closed	4,200	4 Nov 2026, 16:05	5 Nov 2026, 10:30

Stock

SKU	Name	Qty	Min qty	Unit
TYR-1020	Tyre 10.00 R20	6	12	pcs	Low
FLT-FUL	Fuel filter	3	8	pcs	Low
OIL-ENG	Engine oil 15W40	120	100	l

Minimums are set here; what is short shows on the procurement page with what is already on order.

Short on parts before the truck is.

Everything below its minimum, with what is already on order and what sits in drafts. One click starts a draft for the shortfall, an admin approves it, and receiving it adds the lines to stock. Every open order shows how many days it has waited.

Procurement

4 items below minimum, 2 drafts, 0 on order worth 0.1 draft, 1 on order worth 54,000. Receiving an order adds its lines to stock.

StockNew purchase order

Below minimum

Drafts to approve

On order

On order, Rs

054,000

Below minimum

SKU	Name	Qty	Min qty	Short by	On order	In drafts	Unit
TYR-1020	Tyre 10.00 R20	6	12	66	06	0	pcs
FLT-FUL	Fuel filter	3	8	5	0	5	pcs
GRS-MP3	Grease MP3	4	10	6	0	0	kg	Order
BRK-PAD	Brake pad set	5	8	3	0	0	set	Order

Amber: the shortfall is already on order. Red: still short even after what is on order; Order starts a draft for the difference.

Purchase orders

Created	Entity	Vendor	Kind	For	Total	Status	Waiting
6 Nov 2026, 11:02	Ashutosh CFS	Kutch Tyre House	PO	Tyre 10.00 R20 TYR-1020, 6 x 9,000	54,000	DraftApproved	0 days
4 Nov 2026, 15:40	Ashutosh CFS	Mundra Filters	PO	Fuel filter FLT-FUL, 5 x 650	3,250	Draft	2 days
3 Nov 2026, 09:15	Ashtavinayak Enterprises	Shree Auto Works	Work order	Brake liner BRK-LIN, 4 x 1,200	4,800	Received

A new order starts as a draft; an admin or the entity manager approves it; receiving it adds the lines to stock. Waiting counts the days an order has sat.

Your rates, your norms, your people.

Rates, fuel norms, trucks, drivers, locations, containers and settings are tables the admin edits; every derived number comes from them. An entity manager sees one company's rows and nothing else. Ops and accounts see the group. The admin sees everything.

Screen	Admin	Entity manager	Ops	Accounts
Dashboard and map	All trucks	Own trucks	All trucks	All trucks
Gate passes	All	Own issued	All	All
Trips, fuel, drivers	All	Own entity	All	All
Billing	All pairs	Own pairs	All pairs	All pairs
Reports and insights	Whole fleet	Own entity	Whole fleet	Whole fleet
Live simulator	Runs it	not shown	Runs it	not shown
Masters and settings	Edits	not shown	not shown	not shown

DashboardMapTripsGate passesFuelBillingDriversRecommendationsReportsMaintenanceProcurementMasters

admin@demo.local

Admin

DashboardMapTripsGate passesFuelBillingDriversRecommendationsReportsMaintenanceProcurement

manager.inacs@demo.local

Entity manager, INACS

DashboardMapTripsGate passesFuelBillingDriversRecommendationsReportsMaintenanceProcurement

ops@demo.local

Ops

DashboardMapTripsGate passesFuelBillingDriversRecommendationsReportsMaintenanceProcurement

accounts@demo.local

Accounts

Built so far, and what comes next.

Everything on this page runs today on the demo, with a simulator standing in for the yard systems and the GPS feed. The next step is connecting the real ones.

DoneDashboard and fleet mapKPIs, trucks on the real roads, last passes, live board
DoneTrips and legsEvery leg with its passes, km, fuel, PEP, incentive and billing
DoneGate passesList with filters, manual entry, CSV import with row errors
DoneFuelNorms per route, allotments and requests, tank balance per truck
DoneBillingInter-company matrix, statements, lease charges, CSV
DoneDriversAttendance grid, ledger, incentive, net pay, CSV
DoneRecommendationsNext pickup per empty truck, deviations with reasons
DoneReports and insightsDay, week, month or any range against the one before; what needs attention, ranked, with the page that fixes it
DoneMaintenanceJobs that hold a truck, stock with minimums
DoneProcurementWhat is short, purchase and work orders from draft to received
DoneMasters and rolesEditable tables and settings, four roles, entity isolation
DoneSimulatorMoves the fleet and issues passes so the demo runs without a feed

NextYard gate pass feedsAPI or export from each yard's software; the three transport codes need confirming
NextGPS feedVendor and API to be named; positions come from the simulator today
NextHRMS linkDriver master, attendance and salary, if the HRMS can share them
NextReal rate cardsInter-company rates, fuel norms and incentive rates from the client's tables
NextScanning printed slipsPasses are typed or imported from CSV today
NextDriver advances and penaltiesRecorded in the ledger today; policy for v1 to be confirmed

Open the demo.

Pick an account and sign in; the password for every demo account is demo1234. Turn Live on in the header and the fleet starts moving.